The Hiroshima International Center (henceforth referred to as the “HIC”) and all related officials and staff members, in recognition of the sensitive nature of personal data and in accordance with the proper execution of the facilities role, have set forth the following policies to insure confidentiality and the protection of individual privacy.

During the collection of personal information:

1. The purpose and nature of said data collection will be made clear,
2. Scope of said data collection will be limited to necessary information only,
3. Data collection will be conducted via fair and legal methods,
4. As a general rule, data will only be collected from a 1st party, with said 1st party’s permission.

As a general principal, information regarding personal ideology, creed, religion, or similar information often thought to be the source of discriminatory behavior/polices, will not be gathered.

As a general principle, there will be no provision of personal information to other agencies, nor use of personal data for purposes other than those expressly stated.

1. Appropriate measures for the prevention of leak or loss of personal data held by the HIC are in implementation,
2. The HIC will endeavor to hold only accurate and updated information,
3. Personal information held by the HIC deemed no longer necessary will be reliably and promptly destroyed / erased,
4. HIC personnel charged with the handling and management of personal data will be managed properly and adequately.

In the event that data must be entrusted to outside organizations in the course of HIC activities, measures will be taken for its appropriate management and protection.

Requests by the 1st party (or legally appointed representative) for the disclosure, correction, deletion, or complete suspension of use and/or provision of personal information will be responded to promptly and appropriately.

Both a personal information manager as well as a separate auditor will be appointed; all personal information will be strictly and appropriately overseen.

1. In the event of a complaint or inquiry regarding the HIC’s management of personal data, all staff will strive to respond quickly and efficiently.
2. For the preservation of an appropriate management system for personal data, the revision of the HIC’s privacy policies, including the principles outlined in this document, will periodically occur.
3. Measures will be taken for the establishment of a simple and precise system for requesting that held personal data be disclosed, revised, or ceased to be used.

Inquiries, opinions, or complaints regarding HIC’s management of personal data should be addressed to the below consultation windows. Please, inquire freely and without hesitation.

Exchange Department
Hiroshima Crystal Plaza 6F
8-18 Nakamachi, Naka-ku
Hiroshima City

Direct / telephone inquiry hours:

Tues.-Sat. : 8:30-17:15 (end-of-year, national holidays excluded)

Tel:

082-541-3777

Fax:

082-243-2001 : Available 24 hours

E-mail:

hic@hiroshima-ic.or.jp : Available 24 hours

For inquiries regarding the training department of the Hiroshima International Center, the following contact information may be used as well:

Training Department
Hiroshima International Plaza
Kagamiyama 3-3-1
Higashi Hiroshima City

Direct / telephone inquiry hours:

Mon.-Fri. : 9:00-17:45 (end-of-year, national holidays excluded)

Tel:

082-421-5900

Fax:

082-421-5751 : Available 24 hours

E-mail:

hicc@hiroshima-ic.or.jp : Available 24 hours

• English HIC